How To Write An Email To Cancel An Appointment. The second party has the right to know what was wrong and what made you change your mind. The tone of the letter should be professional.

2) when replying to the email, mention that you sincerely apologize for any inconvenience caused by cancelling the meeting but that you will still be able to meet with them at a later time. The second party has the right to know what was wrong and what made you change your mind. When you call or email to cancel, you should end by saying that you would like to reschedule at the other person’s convenience.